Legal and Project Level Administrative Assistant

Location: Independence, Ohio

Independence Excavating, Inc., a nationally recognized industry leader in challenging site development, demolition, environmental remediation and concrete crushing seeks to fill the position of a Legal and Project Level Administrative Assistant. Position offers full benefits including healthcare.  If you meet the qualifications below please apply:

A Legal and Project Level Administrative Assistant is responsible for various functions including, but not limited to:

  • Assistance with review and production of waivers and other legal documents
  • Assistance with review and modification of contracts
  • Producing Notices of Furnishing and responding to requests for Notices of Commencement
  • Tracking and Auditing Certified Payroll Records
  • Tracking last date of work on all projects to assist in the preservation of lien rights
  • Issuing and Reviewing Prequalification Packets for Master Service Agreements
  • Tracking and maintaining current Certificates of Insurance for all vendors, Subcontractors and real estate tenants.
  • Assist in securing bonds and Certificates of Insurance as projects require
  • Maintaining and Organizing Corporate formation documents and amendments
  • Providing support for monthly project management meetings
  • Providing administrative support for the entire project management team
  • Other duties as assigned


  • HS Diploma required; Associates Degree preferred
  • A minimum of 3-5 years of prior Administrative Assistant experience
  • Proficient in Microsoft Word, Excel, Outlook, PowerPoint and Adobe
  • Proficient or ready to learn Spectrum Construction ERP Software
  • Detail oriented
  • High level of interpersonal skills to handle sensitive and confidential situations
  • Must be able to create professional documents
  • Excellent organizational skills

Along with a competitive salary, we offer a comprehensive and rich benefits package.  Interested candidates should submit/fax their resume along with salary history and requirements.


Independence Excavating, INC. is an Equal Opportunity Employer and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

Interested applicants can contact us and submit their resume online.

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